Document requirements

Students who have not previously enrolled at UC or who were last enrolled before 1990 may be reqested to supply documentary evidence of citizenship or residence status.

Depending on your chosen study you may need to complete the following additional qualification application forms.

  • New Zealand citizens can present a birth certificate as proof of identity.
  • International students would need to submit an alternative document that establishes their identity such as a birth certificate or an identity card of their country. A passport is needed to complete the international enrolment process.

When applying for admission on basis of an international (a non-NZ university) qualification the deadline for your application depends on when you plan to begin study:

  • Students planning to begin study in February (Semester 1): 31 October in the year before study.
  • Students planning to begin study in July (Semester 2): 1 April in the year of study.
  • Postgraduate thesis students: at least 6 months before the planned start date.

Applications must be complete, with all necessary documents received, by the deadline. Failure to submit the documents requested will result in lengthy delays.

  • Your application can be processed on the basis of electronically submitted documents.
  • When uploading documents through myUC please be aware that the file size must be less than 10MB and the preferred file type is PDF.
  • We do accept DOC, DOCX, JPG, and PNG, but will not download your documents from any cloud storage.
  • When scanning your documents please ensure they are scanned in colour and are at a resolution of at least 300 dpi.
  • Documents must be submitted together in a single email to admission@canterbury.ac.nz

Students who have changed their names since gaining their qualification must provide evidence (such as a deed poll or marriage certificate) that they are the people referred to in the documents submitted.

If you have not previously enrolled at UC or were last enrolled before 1990 you may have to supply evidence of citizenship or residency.

National Student Number (NSN)

If you are a tertiary student or NCEA candidate in New Zealand, you will have a National Student Number (NSN). You will need to provide your NSN with your Application to Enrol. If the name on your NSN document is different from the name under which you are enrolling, UC will check the documentary evidence of the change of name (eg, marriage certificate or change of name by deed poll) you have provided.

New Zealand citizens born in New Zealand

If you are a New Zealand citizen born in New Zealand you may be requested to supply a New Zealand birth certificate or a New Zealand passport.

New Zealand citizens born in the Cook Islands, Niue or Tokelau

If you are a New Zealand citizen born in the Cook Islands, Niue or Tokelau, you must supply a New Zealand passport or a birth certificate that meets the following requirements:

  • Cook Islands: full birth certificate with RG6 shoulder number at top left and place of birth stated as a place in the Cook Islands
  • Niue: a full birth certificate with place of birth stated as a place in Niue
  • Tokelau: a full birth certificate with place of birth stated as one of the three islands of Tokelau

New Zealand citizens by descent

If you are a New Zealand citizen by descent you may be required to supply a New Zealand Passport or certified hard copy of Entry in the Register Book of Births kept pursuant to the Citizenship Regulations 1978 with an embossing or printed seal impressed over the signature of the registration officer.

Holders of a New Zealand residence class visa

If you are an International citizen who has been granted a NZ residence class visa you must supply a certified hard copy of the biographical data page of their passport which shows legal name and date of birth, and the passport page showing the NZ residence class visa.

If you are a Holder of a New Zealand residence class visa you will be considered a domestic student for tuition fees provided you are residing in New Zealand.

Australian citizens and holders of a New Zealand residence class visa

If you are an Australian citizen you must supply documentary evidence of your citizenship, such as your Australian birth certificate or passport. If you are an Australian applicant not born in Australia you must attach evidence of your citizenship or permanent residence status.

If you are an Australian citizen or permanent resident you will be considered a domestic student for tuition fees provided you are residing in New Zealand for the period of your study.

International students

If you are an International student you must bring you passports with you when you enrol. The passport should contain a current student visa. If the visa is not valid for study at UC, you must immediately apply for a new visa that is valid for the length of your study.

If you apply through UC for the renewal of your student visa you will also pay the student Visa Application fee which is $187.

Sending Documents

Please send any documents relating to NZ citizenship or residency to:

By post:  By courier: 
Student Services Centre
University of Canterbury 
Private Bag 4800
Christchurch 8140 
New Zealand
      Student Services Centre
University of Canterbury Warehouse 
20 Kirkwood Ave
Ilam
Christchurch 8041
New Zealand, Phone: +64 3 369 4999

 





An academic transcript is an official document of your university/tertiary institution which sets out the record or your achievement at that institution. This normally takes the form of a list of subjects or courses or units that you have taken with a grade assigned to each one. Sometimes a value is also assigned to the subject or course or unit which may be in credits, credit hours, points or units.

For more information on Transcripts and How to Order.

If you need to send us a transcript from another institution, the institution is able to send any academic documents directly to us at the address below.

Certified True Copy

Only original or certified true copies of required documentation will be accepted. If English translations are necessary they should be certified translations. You are able to bring an original for copying and certification to the Student Services Centre (level 1, Matariki). 

If sending documents by post, please send certified hard copies rather than original citizenship or residency documents as they will not be returned. Each copy must be certified as a true copy of the original document and must be dated and signed by someone with statutory authority (as listed below). Uncertified photocopies will not be accepted.

Documents may be certified as true copies by:

In New Zealand:

  • New Zealand Justice of the Peace
  • Solicitor
  • Court Registrar or Deputy Registrar
  • Notary Public
  • Your school principal, if you are a secondary school student
  • An official of the institution that issued the original document
  • University of Canterbury staff member

If overseas:

  • New Zealand Embassy/High Commission or Consulate staff
  • Australia Justice of the Peace
  • Notary Public
  • Apostille
  • Solicitor

Certified documents will NOT be accepted by:

  • Police officers
  • Bank manager
  • WINZ
  • Legal executive
  • Study Link
  • Medical professionals
  • Your employer

NOTE: Please note that we will not return any original academic/grade documents that you have sent to us. Once they have been sent to us they become property of the University of Canterbury.

Please send your documents to:

By post: By courier: 
Admissions 
University of Canterbury 
Private Bag 4800
Christchurch 8140 
New Zealand
     Admissions
University of Canterbury Warehouse 
20 Kirkwood Ave
Ilam
Christchurch 8041
New Zealand, Phone: +64 3 369 4999