Educational Research Human Ethics Committee
Any research or teaching activity in which persons are subjected to experimental procedures or observation or questioning or otherwise used as a source of information or data unless excluded by the scope and exemptions in the Educational Research Human Ethics Committee Principles and Guidelines.
Apply to the Educational Research Human Ethics Committee (ERHEC) if your research is conducted as part of pre-service and in-service teacher education and professional development or tertiary level professional practice, or if your research will take place in a School with school-aged children.
Examples of research applications that would be considered by ERHEC include:
- Investigating teaching and learning in curriculum areas in primary and secondary settings
- Describing how early childhood educators use assessment to inform their practices
- How schools communicate assessment information to students and their families and whanau
How to apply to the ERHEC
The Educational Research Human Ethics Committee of the University of Canterbury (ERHEC), only accepts project applications for review from:
- Academic staff of the University of Canterbury
- Visiting academic staff
- Research Associates of the University of Canterbury, as endorsed by an academic staff member
- Students who are enrolled in a course of study at the University of Canterbury and who will carry out research under the supervision of, or in collaboration with, an academic staff member of the university
All applications to the Upper South Health and Disability Ethics Committee also require a separate application to the appropriate University of Canterbury Human Ethics Committee.
Ethical Research Involving Children: A product of the ERIC (Ethical Research Involving Children) to help researchers consider the ethical complexities of research involving children. ERIC is a joint project between UNICEF’s Office of Research, Innocenti, the Childwatch International Research Network, the Centre for Children and Young People at Southern Cross University, Australia, and the Children’s Issues Centre at the University of Otago, New Zealand.
- Processes for ethical approvals of educational research projects (Word 24KB)
- Assessment of Low Risk Ethical Approval Application (Word 16KB)
The above documents outline the processes for ethical approvals of educational research projects in the School of Teacher Education. Associate Professor Brigid McNeill is the member of the College of Education, Health and Human Development’s Research Committee who signs off Low-Risk applications in the School of Teacher Education before they are submitted to the ERHEC.
The general procedure for applications to the ERHEC is:
- The Research Involving Human Participant Policy and the application forms are downloaded and filled in by the applicant
- The completed application form and relevant supporting documents are sent electronically to the secretary one week prior to the ERHEC monthly meetings (see dates below).
- One signed original is provided in hard copy to the secretary one week prior to the ERHEC monthly meeting.
- Applications are circulated via email to ERHEC members.
- The committee review applications received at their monthly meetings (see dates below).
- The chair and secretary meet one week following the meeting to summarise the concerns and a response is sent to the applicant by email advising of any suggestions or required additions or amendments.
- Responses to the secretary’s email are discussed with chair and approval provided. Occasionally an application is required to be resubmitted for full review by the ERHEC.
- Final approval is by hard copy letter and by email from the secretary.
Applications: submit one electronic copy and one hard copy
Send to firstname.lastname@example.org
Hard copy (send by internal mail or take to Level 5 South, Matariki)
Level 5 South
Application forms for ERHEC
- Ethical Approval of Research Projects and Applicant Checklist (Word 98 KB)
This form is to be used by all staff and students undertaking educational research (unless the research meets the criteria for low-risk - see Principles and Guidelines pp4-6 for an explanation of low-risk).
- ERHEC Low Risk Application Form (Word 149 KB)
This form is to be used by staff and students undertaking low-risk educational research (see Principles and Guidelines pp4-6 for an explanation of low-risk).
- ERHEC Blanket Application Form (Word 131 KB)
This form is to be used by staff for undergraduate, graduate or postgraduate courses where students are required to undertake research that poses no threat to the well-being of the participants, and where the methodology and ethical considerations are very similar for all the projects (see Principles and Guidelines p6 for full details).
Templates for information sheets and consent forms
- Information Sheet and Consent Form Templates (Word 42 KB)
This template is the starting point for constructing an information sheet.
- Letterhead for Information Letters and Consent Forms (Word 59 KB)
This is the University of Canterbury letterhead which must be used for all information letters and consent forms.
- Outline of what must be included in Information Sheet (PDF 99 KB)
This outlines the information which must be included in an information letter.
- Outline of what must be included in Consent Form (PDF 99 KB)
This outlines the information which must be included in a consent form.
- Research Assistant Confidentiality Form Template (WORD, 94KB)
This template is the starting point for constructing a research assistant confidentiality form
- Transcriber Confidentiality Form Template (Word 19kb)
Examples to help you with your application, letters and consent form(s)
- Example Application form (PDF, 159 KB)
- Example Blanket Application Form (PDF 261 KB)
- Example Slideshow information for young children (PDF, 199kb)
- Example Assent letter for young children (Word, 160KB)
ERHEC meeting dates, with the exception of December, are on the fourth Wednesday of the month and commence at 3pm.
The dates for 2018 are as follows – 31st January, 28th February, 28th March, 25th April, 23rd May, 27th June, 25th July, 22nd August, 26th September, 24th October, 28th November, December TBC.
|Nominated by||Current member|
|Two academic staff from each school of the College of Education nominated by the heads of schools||School of Educational Studies and Leadership
School of Teacher Education
Patrick Shepherd (Chair)
School of Health Sciences
Anne van Bysterveldt
|One member nominated by the Kaiarahi Maori||Position vacant|
|One member nominated by the Dean of Law||Dr Debra Wilson (School of Law)|
|One member representing another college of the University of Canterbury||Position vacant|
|Other College of Education, Health and Human Development staff as required||Kathryn Andrews (Education Library)|
|One College of Education, Health and Human Development Postgraduate student nominated by the committee||
|Two laypeople representing the wider educational community appointed by the committee||Neil Fleming|
The chair is appointed by the Deputy Vice-Chancellor and the committee has the power to co-opt.
- Public Records Act 2005
- Care of Children Act 2004.
- Injury Prevention, Rehabilitation, and Compensation Act 2001
- Health and Disability Commissioner Act 1994
- Health Research Council Act 1990
- Mental Health (Compulsory Assessment and Treatment) Act 1992
- New Zealand Bill of Rights Act 1990
- Official Information Act 1982
- Privacy Act 1993
- Protection of Personal and Property Rights Act 1988
- Human Rights Act 1993
- Archives Act 1957
For details of each Act see New Zealand Legislation.
Social Media and Research – Blogs and Forums
[With thanks to Keely Blanch, PhD Candidate from the University of Otago for these suggestions].
One of the key principles of ethical research is that information is used for the purposes for which it is given. Most social media sites are developed to provide a forum for a particular issue, without a research audience in mind.
The following is intended as a guide only to help you consider some of the ethical issues involving researching Blogs, Forums and other Social Media. If you are unsure about anything mentioned here, please contact the HEC Chair or Secretary at email@example.com to discuss your research.
If blogs are public, posts can be seen to be public statements and consent to quote/research them may not be necessary. However, there are still many ethical and practical considerations to bear in mind. Some of these are outlined below.
- Does the blog have any statement anywhere that aims to protect posts or restrict use of content? Even if not legally enforceable, this would raise ethical issues. You may need to check the blog host's Terms and Conditions, e.g. Google Blogger or Wordpress for any restrictions of use.
- Does the blog aim to be widely read by a public audience - does it advertise or cross-post to increase traffic etc.? Is this a niche topic - What is the writer's expectation of privacy? Do you need to consider this? Does the researcher have to join/ login to site to access? Even when posting ‘publically’, research shows many writers aim their posts at a select few of their friend group and do not consider the invisible audience. Often people write for 'people like me' and won't have had the general public or researchers in mind.
- What identifiers need to be masked – name, profile pictures, photos used (all searchable)?
- When researching forums - how will you anonymise the data? How much data will you share? Online personas and networks are “like fingerprints” and can be identified. The more individualised data shared, the more potential for identification. Data can be linked and tracked back. Direct quotes are traceable – you can consider rewording but will this keep the original intent of the post? Perhaps multiple pseudonyms per individual could be used to mask identities? Can you truly promise anonymity? Is the forum dedicated to addressing a sensitive issue? If so, you ask permission from the forum participants to use their data.
- Is the research likely to increase the visibility of posts and increase risk for participants? Participants may have posted publically originally, but may have only conceived a particular audience and not considered the risk of a wider exposure.
- Is there any discussion/pictures/details of people from the writer's life (e.g. family, especially children) that may be impacted? The use of pictures by people who have not consented to be part of a research project is highly risky and should be avoided if at all possible. If a writer does not consider ethics, should researchers compound this?
- Check if anyone can post or is the site for approved authors only? In which case what Terms and Conditions do they operate under as authors?
Essentially, it is important that researchers understand some of the 'unspoken' rules and norms of sites to ethically research and use data, or have someone who does (like the blog owner) to 'interpret'. The researcher could find it useful to contact the blog owner and ask for permission to use posts in their research. If authors have to be approved by the blog owner then they will possibly have communicated guidelines for posting. Forums are different, and will depend on how the site is set up, but again, ideally permission is sought for the data to be used for research. This could be done by posting a statement on the forum board giving an email address (remember to space it out and use 'dot' for ' . ' so the spambots don't pick up the address!) to opt out of having posts considered; and this also gives people a chance to look at their posts with a researcher/non-community member in mind.
It is the responsibility of the researcher to securely store their research data for the appropriate length of time as stated in their ethics application. The researcher must then ensure that any data is securely destroyed after this period of time has elapsed.
Should it become necessary to transfer hard-copy or video data to electronic format, this should be done in a secure manner and any hard-copy or video data should then be securely destroyed. The electronic format data should then be held for the appropriate length of time as stated in the ethics application and then securely destroyed
Researchers may choose to give participants a token of appreciation, such as a voucher, for taking part in their research. It is important that any such token is understood as a gift and not as a reimbursement for times, due to the potential tax implications. Researchers still need to hold a register of who has received gift vouchers and this can be kept confidentially by the researcher.
For all enquiries concerning:
- Principles and guidelines
- Scope of ERHEC process
- Exemption from application
- Filling out application forms (including low risk and full applications)
- HEC training programme
- Presentations to students and/or staff regarding the ethical process
Contact the chair, Patrick Shepherd, +64 3 369 3807 ext: 93807
For all enquiries concerning:
- General enquiries
- Circulation of applications
- Progress of applications
- Letters of approval
Contact the secretary, Rebecca Robinson, +64 3 369 4588 ext: 94588. Hours: Monday 2.30pm-5pm, Tuesday 8.30am-11am, Wednesday 8.30am-5pm, Thursday 2.30pm-5pm, Friday 8.30am-5pm.