Exam clashes and alternative arrangements

Clashes and alternative arrangements

Examination clashes

Every effort is made to minimise examination clashes (two exams scheduled at the same time). However, there will be instances where exam clashes are unavoidable.

If you are affected by an exam clash, the Examinations Office will arrange and advise you of the alternative sitting. This is typically within 24 hours.

• To prevent contact with other students sitting the exam at the scheduled time, after your earlier exam you may be escorted to a supervised room until your next exam starts.
• If you are affected by an exam clash you will receive written notification advising you of the planned arrangements.

Alternative arrangements

Students enrolled in Campus (C) courses are expected to be available to sit their exams on-campus for the entire duration of the examination period.

Alternative arrangements are allowed only very rarely and only in exceptional circumstances which are beyond the candidate’s control.
Your application must be received at least one month before the start of the examination period (unless the emergency situation arises at short notice). 

Holiday plans are not considered valid grounds for alternative examination arrangements.

Reasons that will be considered when a student applies for alternative examination arrangements include:

How to apply

If you will be unable to sit one or more of your exams at the scheduled time and place you should apply to sit them off-campus. In very rare occasions, you may be permitted to sit your exam at an alternative time. You should not make any arrangements until your application is approved.

To apply you must:

• Write a letter outlining your situation
• Include verifying documentation with your letter
• If you are applying to be off-campus at the scheduled time of your exam, you must also submit an off-campus request form

Your application must be received at least one month before the start of the examination period. 

Include all the requested information above together in one email.

Applications should be sent to: examinations@canterbury.ac.nz

Fees

The application fee to sit an alternative exam arrangement is $131 (per venue). The fee is payable after your application has been approved. Payment instructions are included in the Exam-Payment-Options form.

Please note if your exam will be sat paper-based: If/once an application to sit an exam off-campus has been approved, it is your responsibility to locate a suitable venue and supervisor. This must be approved by the Examinations Senior Coordinator. Any additional fees incurred are your responsibility.